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Logiciel de Gestion
Locations Saisonnières / Locations de Vacances

Moteur de Réservation

Toutes vos réservations, en provenance des sites, des agences et des portails sont concentrées et gérées depuis le Back-Office. Ergonomique et convivial, il vous aide à contrôler facilement disponibilités, prix, paiements et CRM…

Prix dynamiques

Définissez les prix d’une propriété, basés sur la saisonnalité, la durée, le nombre de personnes… Augmentez vos perfomances à l’aide de nos outils de tarification dynamiques: last minute, « early bids », discounts et évènements.

Gestion de la Maintenance

Affectez, planifiez et controlez les opérations de maintenance et interventions sur site de votre personnel et de vos sous-traitants. Informez les propriétaires. Facturez une fois terminé. Le rapport propriétaire mensuelle intègre loyers et factures.

Planning Personnel

Avec notre Agenda, affectez, planifiez et organisez les tâches de votre personnel et de vos sous-traitants (accueil, checkout, ménage, divers maintenance et entretien). Notifiez les ou informez les en temps réel via les calendriers iCal individuels.

Documents et Emails

FlatsWire intègre un large éventail de templates de mails et de documents (factures, contrats…) pour les clients, les propriétaires et les intervenants. Tous les documents incluent les variables nécessaires et sont éditables et personnalisables.

Rapports gestion et activité

FlatsWire propose un large éventail de rapports hebdomadaires, mensuels et annuels pour vous aider à gérer et à piloter votre activité, vos plannings, votre distribution et votre performance globale…

Espace Propriétaire

L’Espace Propriétaire permet à vos propriétaires de bloquer leurs propriétés eux-mêmes, de suivre leur occupation et de vérifier les paiements des loyers passés ou à venir. Il est accessible depuis le back-office ou en option depuis votre site internet.

Paiements intelligents

FlatsWire travaille avec différents portails de paiement et a installé des fonctions à valeur ajouté comme la vérification des cartes de crédit, les paiemnts récurrents, les prélèvement ou blocage de cautions de sécurité…
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See a full list of features


Moteur de réservation

The FlatsWire system and dashboard is the core of your booking engine. Managing master calendars, smart pricing methods and descriptions, it allows you to easily select available apartments for commercial offers and book them.

You may either look for apartments through our search engine with maps (allowing you to also look for properties coming from partners) or from our classical planning view.

FlatsWire has also developed specific features to easily manage the daily operations and issues linked to bookings: from the change of date to the change of property. Price variations, calendar modifications, additional costs… are handled accurately (and automatically) enabling managers to be up-to-date with his business (due payments, availability calendars…)

Booking-engine-vacation-rental

Prix dynamiques

Classically FlatsWire proposes a standard pricing methodology allowing variation of price depending on seasons, duration of stay and number of guests.

This feature has been significantly improved with the introduction of Yield Management enabling a dynamic automated management of your listed prices that can also be defined according to the distribution channels, including:

  1. Last minutes discounts,
    Example : you may automatically reduce/increase prices by 10% for an arrival within the next 30 days, 15% for an arrival within the next 15 days.
  2. Early bids,
    Example : you may automatically reduce/increase prices by 5% for people booking at least 3 months in advance and 10% for booking at least 6 months in advance. 
  3. Events,
    Example : you may increase your price for all apartments in a district during an event to come (fashion show, sport or cultural events…).

… and there are more services to come, depending on occupancy rates for example.

Yield-management

Gestion de la Maintenance

FlatsWire has developed a powerful and sophisticated tool for the management of maintenance operations on your inventory.

FlatsWire enables you to :

  1. Generate and monitor all interventions in apartments,
  2. Communicate with their owners,
  3. Manage cost and invoicing,
  4. Affect tasks to your different contractors,
  5. Schedule on-site interventions and provide a clear planning,
  6. Include maintenance charges within the monthly owner report.
Properties-maintenance-management-tasks
Properties-maintenance-calendars

Gestion des Plannings personnel

Management and logistics around customer arrivals and departures is a key factor for the vacation rental industry.

On one hand, FlatsWire provides smart tools that enable the customers and partners to indicate arrival time, transport etc… Through your Customer Space or directly through the system. All the information is live and synchronized in real-time.

On the other hand, as soon as a booking is confirmed, FlatsWire generates « events » (check-in and out, cleaning), that can then be affected to your agents either through tables or a drag-and-drop planning agenda.

By affecting a task to an agent, you update a personal iCal that he can simply consult from his personal agenda.

vacation-rental-checkin-planning

Templates de Document and de Mails

FlatsWire provides a set of standard email templates and document templates, that you can use simply to start your business.

These emails and documents contain « variables » that will automatically update according to the booking context, the customer information… FlatsWire provides a large list of variables and can also generate any specific variable you may require.

List of template emails with variables :

  • Customer booking confirmation (including payment schedule, payments done, link to customer space on website…)
  • Agencies and portals booking confirmation
  • Customer checkin info reminder,
  • Customer checkin info,
  • Customer payment reminder
  • Owner booking confirmation (including rent to receive),
  • Owner maintenance authorization,
  • Commercial proposal with several properties with links to property descriptions,
  • Hold status for Agencies,

List of documents with variables :

  • Customer booking voucher,
  • Customer Rental Lease
  • Customer invoice,
  • Check-in info and procedure,
vacation-rental-template-email-edition
email-document-templates-vacation-rental

Rapports de Gestion et Rapports d’Activité

FlatsWire provides a large set of functional weekly, monthly or yearly reports to help you manage your activity, your plannings, your distribution and your results. We can also develop specific reports according to your needs and requirements.

Reports-on-vacation-rental-activity

Espace Propriétaire

Owners are users in the system with limited access rights. Depending on your relation with your owners, you may provide him with a login to the back-office (a login and a password).

Owners have access to a specific back-office where they can :

  • Create a lock on the property,
  • Check their dashboard (where they can see all coming activity)
    owner-space-dashboard
  • Check property occupancy rates,
    owner-space-planning
  • Check planning (if owner is in charge of Check-in or Cleaning or…)
    You can also provide the owner with an iCal, that he can import in his own calendar to inform him on check-ins and cleaning.
  • Check payment reports (past and future),
    owner-space-reports

 

Paiements intelligents

Owners are users in the system with limited access rights. Depending on your relationship with your owners, you may provide him with login to Beethoven back-office (a login and a password).

Owners access a specific back-office where they can :

  • Create a lock on the property,
  • Check their dashboard (where they can see all coming activity
    owner-space-dashboard
  • Check property occupancy,
    owner-space-planning
  • Check planning (if owner is in charge of Checkin or Cleaning or…)
    You can also provide the owner with an Ical, that he can import in his own calendar to inform him on checkins and cleaning.
  • Check payment reports (past and future),
    owner-space-reports